University of California San Francisco
UCSF School of Medicine UCSF Medical Center

ZOOM Guides

students watch a ZOOM presentation in a live class
Students observe a remote ZOOM lecture during a portion of their lecture session

 

Use these guides to create effective sessions using ZOOM, including how to set up ZOOM to schedule meetings, to send invitations to your attendees, to manage audio and video, to end meetings, and to facilitate meetings in rooms with video conferencing.

If you are directly involved with medical students and want further consultation on using ZOOM in educational projects or for complex meetings, contact iROCKET at [email protected] or 415-502-2800 to learn more.

We are regularly updating these documents. If you are unsure if you have the latest version, please check the time stamp in the footer of your document. Download the latest version below if it's newer than the document you have.

When using ZOOM, make sure that you:

  • have the latest version of the ZOOM software, as well as any other software you'll be using with it (e.g. PowerPoint) installed.
  • wear a headset or earbuds with a built-in microphone, and make sure your audio is being captured from this microphone instead of your computer's built-in microphone. In almost all cases, this will dramatically improve upon how other remote participants hear your voice.
Download Files
Basic ZOOM Participant Guide

Here are the basics everyone needs to know as participants to have a great meeting.

Download Basic ZOOM Participant Guide
Advanced ZOOM Participant Guide for Mac users

Are you regularly joining ZOOM meetings as a participant? Are you a Mac user? Check out these best practices to improve your meeting experience.

Download Advanced ZOOM Participant Guide for Mac users
Advanced ZOOM Participant Guide for PC users

Are you regularly joining ZOOM meetings as a participant? Are you a PC user? Check out these best practices to improve your meeting experience.

Download Advanced ZOOM Participant Guide for PC users
Basic ZOOM Guide for Facilitators

Here are the basics for facilitating a ZOOM meeting, from setting up an account to running a meeting to troubleshooting common issues.

Download Basic ZOOM Guide for Facilitators
Advanced ZOOM Facilitator Guide for Mac Users

Do you facilitate a lot of meetings? Are you a Mac user? Check out this guide covering best practices for advanced settings to make your meetings go more smoothly.

Download Advanced ZOOM Facilitator Guide for Mac Users
Advanced ZOOM Facilitator Guide for PC Users

Do you facilitate a lot of meetings? Are you a PC user? Check out this guide covering best practices for advanced settings to make your meetings go more smoothly.

Download Advanced ZOOM Facilitator Guide for PC Users
ZOOM Guide for Rooms - CL-220; CL-221; CL-220&-223; CL-221&222

Use this detailed guide to help you facilitate your meeting in CL-220 or -221 with video conferencing equipment. It includes step-by-step instructions for preparing for the meeting, running the meeting and troubleshooting common issues, as well as etiquette and best practices for the best meeting experience for all.

Download ZOOM Guide for Rooms - CL-220; CL-221; CL-220&-223; CL-221&222
ZOOM Guide for Rooms - CL-220; CL-221; CL-220&-223; CL-221&222 - Running the Meeting

Hosting a meeting in CL-220 or -221? Grab this ZOOM guide for the basics of running the meeting and go.

Download ZOOM Guide for Rooms - CL-220; CL-221; CL-220&-223; CL-221&222 - Running the Meeting
Zoom Facilitator Guide for Using a Meeting Owl

Use a Meeting Owl with this guide to conduct meetings in rooms without built-in video conferencing equipment (e.g., Parnassus rooms CL-211 to 216; CL-222 & CL-223 as standalone rooms; S-180).

Download Zoom Facilitator Guide for Using a Meeting Owl