TEE team ZOOMing in on your instructional design and educational technology needs!
Don’t be the next victim of Zoom-Bombing! That’s right – it’s real and should be on your radar. What can you do?
1. Check out these UCSF Zoom security recommendations from IT and ETS.
2. When scheduling a Zoom meeting: Use a password (now required) and enable the waiting room feature.
Now that you’re got the security basics down, use these guides to create effective sessions using ZOOM, including how to set up ZOOM to schedule meetings, to send invitations to your attendees, to manage audio and video, to end meetings, and to facilitate meetings in rooms with video conferencing. You can also customize your Zoom profile by uploading a profile photo. Consider adding your preferred pronouns to your name because in our inclusive UCSF community, Pronouns Matter.
If you are directly involved with medical students and want further consultation on using ZOOM in educational projects or for complex meetings, contact iROCKET at iROCKET@ucsf.edu or 415-502-2800 to learn more.
We are regularly updating these documents. If you are unsure if you have the latest version, please check the time stamp in the footer of your document. Download the latest version below if it's newer than the document you have.
When using ZOOM, make sure that you:
have the latest version of the ZOOM software, as well as any other software you'll be using with it (e.g. PowerPoint) installed.
wear a headset or earbuds with a built-in microphone, and make sure your audio is being captured from this microphone instead of your computer's built-in microphone. In almost all cases, this will dramatically improve upon how other remote participants hear your voice.
Download Files
Basic ZOOM Participant Guide
Here are the basics everyone needs to know as participants to have a great meeting.
Do you facilitate a lot of meetings? Are you a Mac user? Check out this guide covering best practices for advanced settings to make your meetings go more smoothly.
Do you facilitate a lot of meetings? Are you a PC user? Check out this guide covering best practices for advanced settings to make your meetings go more smoothly.
ZOOM Guide for Rooms - CL-220; CL-221; CL-220&-223; CL-221&222
Use this detailed guide to help you facilitate your meeting in CL-220 or -221 with video conferencing equipment. It includes step-by-step instructions for preparing for the meeting, running the meeting and troubleshooting common issues, as well as etiquette and best practices for the best meeting experience for all.
Use a Meeting Owl with this guide to conduct meetings in rooms without built-in video conferencing equipment (e.g., Parnassus rooms CL-211 to 216; CL-222 & CL-223 as standalone rooms; S-180).
Faculty Guide for Conducting Live Lectures using ZOOM
Use this guide to schedule, run and record Zoom meetings for large, synchronous groups and to send meeting information. In this use case, participants (students) will not use video and will be muted by the host. Students will be prompted to type in Chat for questions and comments. Chat is actively moderated.
Use this guide when pre-recording a lecture via Zoom. These pre-recorded lectures can be shared with groups of any size and may included PowerPoint presentations, videos, and other resources as needed.
Use this guide to successfully prepare and conduct yourself in a Zoom meeting and allow your students or audience to see and hear you well and feel connected.
Don’t be the next victim of Zoom-Bombing! That’s right – it’s real and should be on your radar. What can you do?