Student Technology Policies & Statements
Use of UCSF Email
To meet the professional and academic requirements of our degree programs, students must meet the following standards for proper use of their UCSF Email Account. Students are required to meet the minimum UCSF Technology requirements upon matriculation.
UCSF provides each student with an Email account upon matriculation in order to participate in the professional activities of education, research and patient care. Communications sent and received within the UCSF Email environment ensure timely communication on essential aspects of academic activities and provides a secure environment for sharing confidential information, such as research data and protected health information.
UCSF Email provides each member of our community with a professional identity for electronic communication that certifies connection to the University of California, San Francisco. This identifies a student as a member of our professional community to other UCSF faculty, staff and students, as well as to colleagues at other institutions.
In order to meet the professional and academic requirements of our degree programs, students must meet the following standards for proper use of their UCSF Email account.
- Check their UCSF Email account regularly.
- Maintain their UCSF Email account in working order by responding to notifications about storage limit, spam and virus issues.
- Contact UCSF Email customer support regarding any questions or problems.
- Maintain subscriptions to the appropriate class listserv(s).
- Use the UCSF Secure Messenger service when it is necessary to send confidential data outside of the UCSF Email system.
- Use e-mail in a manner consistent with the UCSF Medical Student Statement of Principles and the UC Communications Policy.
Compliance with this policy precludes students from automatically forwarding their UCSF Email account to an outside e-mail system or using an external email service not under the student's control, to check, store or send their UCSF email. Compliance with this policy further ensures that students will receive important, timely, and required communications regarding their education, research, and patient care activities at UCSF.
Updated: August 2019
Policy on the Availability of @UCSF Email Following a Change in Student Status
Your @UCSF.EDU email account will be suspended when your status as a student changes either to "Graduated" or "Not Registered." Thirty days after suspension, the account will be deleted.
Descriptions and exceptions are outlined below:
On Leave Of Absence:
If you will be on leave of absence for more than one year, you must contact the Medical Student Services to make sure that we create an extension for your account. If your account is suspended, it can be reactivated within 30 days. After 30 days, it will be deleted, so be sure to stay in contact with OSA to keep your account active.
Graduating Spring Quarter:
Email accounts are suspended within about four weeks of graduation, which could be as early as mid-July. This gives you time to establish a new email account through your residency program.
If you plan to graduate in Fall or Winter Quarters and will be participating in the National Residency Matching Program, we will extend your email account until July 15 of match year. This will ensure that your participation in the match will be smooth.
Matching at UCSF for PGY2 (but not PGY1):
If you have matched at UCSF for a PGY2 residency, we will extend your account until July 15 of the year following graduation. This will keep your account active until it is transferred to your PGY2 residency program.
Your account has been suspended:
If your account has been suspended for less than 30 days, it can be reactivated. Please contact the Medical Student Services.
If your account has been deleted, it cannot be recovered. A new account will be created for you. Contact Medical Student Services if this occurs.
Updated: March 2010
School of Medicine Class E-mail Listserv Policy of Use
The class e-mail listservs were developed to allow students to communicate with each other regarding school-related events and activities and to enable the school to distribute essential academic information and announcements.
All students are subscribed to their email listserv with the UCSF Email account. All students are required to maintain subscriptions to the appropriate class listserv(s)
- Messages should be related to school activities and opportunities such as events, electives, scholarships, etc.
- For work opportunities, students may post to the UCSF Office of Career and Professional Development job board.
- If posting a message related to a non-profit venture, disclose your involvement with the company or association.
- Do not use listserv to post items to sell or abut housing.
- Use your UCSF e-mail when posting to a list serv.
To send a message to a listserv simply address your message to the address below:
[email protected] Mailing list for Class of 2020
[email protected] Mailing list for Class of 2021
[email protected] Mailing list for Class of 2022
[email protected] Mailing list for Class of 2023
To subscribe to a listserv: Send an e-mail to [email protected]. In the body of the message type: subscribe listname yourfirstname yourlastname Example: subscribe Med22 Kim Smith
Then click on the link provided in the confirmation e-mail to complete registration.
To unsubscribe to a listserv: (Not recommended unless joining a new class) Send an e-mail to [email protected]. In the body of the message type: unsubscribe listname Example: unsubscribe Med22
Technology Skills & Requirements
Students are required to meet the minimum UCSF technology requirements upon matriculation, comply with all UCSF technology policies and have basic computer skills and be able to do the following on a daily basis:
- access instructional websites,
- access information resources (library, patient data, affiliated hospitals, etc.),
- send and receive UCSF-based electronic mail (e-mail),
- use standard productivity tools (word processing, spreadsheets and presentation software)
- confidently complete basic computer skills without assistance: and
- access UCSF technology support when needed.
Updated August 2019
iROCKET Usage Policy
All iROCKET courses, and materials contained within, are intended solely for the individuals permitted access to the curriculum by the School of Medicine and may not be reproduced or disseminated without permission. Sharing of accounts, course files, web links, or other materials with anyone other than an enrolled or authorized individual is a violation of this policy. iROCKET materials may be protected by copyright; any further use of this material may be in violation of federal copyright law, University of California policies on the use of course materials and the School's expectation of professional conduct. Further details can be found in the University of California Guidelines on the Use of Course Materials.
Updated: June 2009
Policy on the Availability of Multimedia Lecture Recordings
Multimedia recordings of lectures in the School of Medicine curriculum are intended for review of course content and are not provided as a substitute for attending lecture. The production and availability of lecture recordings is at the discretion of the course leadership. Recordings of lectures will be made available to students through iROCKET within two (2) business days following the lecture. When appropriate, course directors or administrators will communicate delays in posting the recordings. Technical issues with recording equipment, microphones or public address systems that arise during the lecture may lead to a loss of the recording and are not grounds for delaying or repeating the lecture.
Material delivered during the course of the lecture is the intellectual property of the faculty member and permission to record the lecture is provided at the faculty member’s discretion. Some lectures may not be recorded due to faculty requests, sensitive or protected content or technical issues.