Award for Exceptional Service in Medical Education

Stacy Sawtelle, MD presents Victoria Ruddick with the Award for Exceptional Service in Medical Education
Stacy Sawtelle, MD (left) presents Victoria Ruddick with the inaugural award. Photo by Elisabeth Fall

Award for Exceptional Service in Medical Education Eligibility and Nomination Guidelines

The Award for Exceptional Service in Medical Education honors and recognizes exemplary service by the Office of Medical Education (OME) staff in the School of Medicine.

We encourage all OME staff to nominate their peers.

  • The 2020 award will be presented at the Academy's annual Celebration of New Members on Thursday, September 17, 2020. Recipients, their nominators, and their special guests are invited to attend.
  • Award recipient serves the following year on the Boyden committee to select the recipients for the Exceptional service and Boyden staff awards.

For questions or concerns, contact karen.brent@ucsf.edu

Eligibility and Selection Criteria

The Medical Education Service Award recognizes an outstanding Office of Medical Education, School of Medicine (OME) staff person for their exemplary service to UCSF medical education over the past year. We do encourage staff to recognize the contributions of their colleagues.

  • Staff must be employed in the OME for five years or more.
  • All OME staff, including managers and directors, are eligible.
  • An outlined body of work demonstrating sustained excellence.
  • We especially encourage nominations of front-line employees who directly impact the school's medical education mission (e.g. “the unsung heroes”).
  • Spot and Star Award winners can be nominated, however, the criteria for this award emphasizes nominees’ work over the entire year and tenure in the position.

Karen Brent will coordinate and obtain manager support and the Academy's Boyden Committee (comprised of Academy members and staff).

Criteria for Nominators
  • All OME staff and faculty are eligible to nominate (from departments and branches under the umbrella of the OME). Any staff person can nominate a colleague or peer!
  • Nominators do not have to work in the same unit as the nominee.
  • One nomination per nominator.
Submission Requirements

Submission letters must demonstrate that each nominee’s performance exhibits one or more of the following characteristics in support of medical education over the past year:

  • Contributes above-and-beyond his/her job description to activities, programs, or events resulting in increased educational value for learners.
  • Serves as a role model for teamwork and service to others.
  • Makes the unit a better place to work and to learn by consistently demonstrating an open and helpful attitude and by communicating and working cooperatively with learners, trainees, colleagues, and/or faculty.
  • Demonstrates a commitment to excellence and inspires others to excel.
  • Demonstrates and provides examples of how the nominee exemplifies UCSF PRIDE Values (Professionalism, Respect, Integrity, Diversity, and Excellence) - https://diversity.ucsf.edu/PRIDE-values.

A completed nomination packet must include:

  • A primary nomination letter (maximum two pages) citing specific examples in as many of the characteristics noted above as applicable.
  • An additional supporting letter (maximum one page) 

All nomination materials are submitted online. The primary nominator will receive emailed confirmation once the packet is complete.

Recipient Award
  • One award (gift card) of appreciation ($75 value).
  • Supported expenses for one medical education-related professional development activity ($2000 max).
    • The home department is expected to provide paid release time (not vacation leave).
    • Awardee submits funding request in advance to Karen Brent, for review by Boyden committee chair and AME director.
    • Funds must be used by June 30 the fiscal year of award presentation.
    • Reimbursement request filed within three weeks following the activity/travel.

This may cover registration fees, coach air, ground transportation, subsistence, and lodging, per UCSF policy, with the following requirements:

We recommend that nominators have suggestions in mind of at least one if not a range of appropriate professional development activities for their nominee, if selected.

Past Recipients
  • 2018: Victoria Ruddick, Faculty Development Manager, Center for Faculty Educators
  • 2019: Valerie Margol, MA, Associate Director, UCSF Post Baccalaureate Program and Outreach

Other Staff Recognition for Medical Education

If you would like to recognize medical education staff outside of the Office of Medical Education, submit a nomination for our Boyden Staff Award.