Award for Exceptional Service in Medical Education

From left, Ivan Mendez, Raquel Rodriguez, and Sally Collins

Award for Exceptional Service in Medical Education Eligibility and Nomination Guidelines (Individual and Team)

The Award for Exceptional Service in Medical Education honors and recognizes exemplary service by the Office of Medical Education (OME) staff in the School of Medicine. 

The 2022 award will be presented at the Academy's annual Celebration of New Members on Wednesday, September 21, 2022. Recipients, their nominators, and their special guests are invited to attend.

2022 Call for Nominations - Submissions Due Monday, June 27

  • May to June 27, 2022
  • All OME staff and faculty are strongly encouraged to nominate individuals and/or teams!
  • For questions or concerns, contact karen.brent@ucsf.edu
Eligibility and Selection Criteria

Individual Award

The Medical Education Service Award recognizes an outstanding Office of Medical Education, School of Medicine (OME) staff person for their exemplary service to UCSF medical education over the past year. We do encourage staff to recognize the contributions of their colleagues.

  • Staff must be employed in the OME for five years or more.
  • All OME staff, including managers and directors, are eligible.
  • An outlined body of work demonstrating sustained excellence.
  • We especially encourage nominations of front-line employees who directly impact the school's medical education mission (e.g. “the unsung heroes”).
  • Spot and Star Award winners can be nominated, however, the criteria for this award emphasizes nominees’ work over the entire year and tenure in the position.
  • The recipient receives supported expenses for one medical education-related professional development activity up to $1500.
    • The home unit is expected to provide paid release time (not vacation leave).
    • Awardee submits funding request in advance to Karen Brent, for review by Boyden committee chair and AME director.
    • Funds must be used by June 30 the fiscal year of award presentation.
    • Reimbursement request filed within three weeks following the activity/travel.
    • Awardee may opt for a payroll distribution of the $1500 award instead of reimbursement. Per UCSF policy, the amount is taxable.
    • This may cover registration fees, coach air, ground transportation, subsistence, and lodging, per UCSF policy, with the following recommendation: we recommend that nominators have suggestions in mind of at least one if not a range of appropriate professional development activities for their nominee, if selected.

Team Award

  • All staff in the team must be employed in OME with no minimum service requirement
  • All OME faculty and staff are eligible to nominate (from departments and branches under the umbrella of the OME). Managers will be required to approve, similar to the SPOT and STAR awards. We do encourage staff to recognize the contributions of their colleagues.
  • Nominators do not have to work in the same unit as the nominees and nominee teams can be cross-unit. 
  • Spot and Star Award winners can be nominated, however, the criteria for this award emphasizes nominees’ work over the entire year or since hired.
  • One team nomination per nominator – up to 10 max team members for each nomination.
  • Recipients receive a $75 Appreciation Gift Certificate.

Karen Brent will coordinate and obtain manager support and the Academy's Boyden Committee (comprised of Academy members and staff).

Criteria for Nominators
  • All OME staff and faculty are eligible to nominate - from any departments and branches under the umbrella of the OME.
  • Any staff person can nominate a colleague or peer!
  • Nominators do not have to work in the same unit as the nominee.
  • One nomination per nominator.
Submission Requirements

Primary and Secondary Nominators complete online submission form about the nominee’s performance and how they exhibit the following characteristics in support of medical education over the past year:

  1. Contributes to their job description for job activities, programs, or events resulting in increased educational value for learners.
  2. Serves as a role model for teamwork and service to others.
  3. Makes the unit a better place to work and to learn by consistently demonstrating an open and helpful attitude and by communicating and working cooperatively with learners, trainees, colleagues, and/or faculty.
  4. Demonstrates a commitment to excellence and inspires others to excel.
  5. Demonstrates and provides examples of how the nominee exemplifies UCSF PRIDE Values (Professionalism, Respect, Integrity, Diversity, and Excellence) - https://diversity.ucsf.edu/PRIDE-values.

The completed online form consists of sections to be filled out by the primary and secondary nominators:

  • Introduction to nominee (including the nominee's work title, department, and years of service to education at UCSF).
  • A primary nomination from a faculty member citing specific examples for the five characteristics noted above.
  • A supporting nomination from any faculty or staff member (a staff supervisor or colleague) providing additional information for two of the characteristics of their choice and should complement the primary nominators information.
  • Only submissions from the online form are accepted.

The primary nominator will receive emailed confirmation once the form is successfully submitted.

Past Recipients
  • 2021: Sara Clemons, MEd, Manager, Foundations 2 and Career Launch/Assessment, Curriculum, Evaluations (ACE)
  • 2020: Allison Savage, Manager, Special Projects and Staff Engagement, Office of Medical Education
  • 2019: Valerie Margol, MA, Associate Director, UCSF Post Baccalaureate Program and Outreach
  • 2018: Victoria Ruddick, Faculty Development Manager, Center for Faculty Educators

Access Award for Exceptional Service in Medical Education 2022 Application

Other Staff Recognition for Medical Education

To recognize medical education staff outside of the Office of Medical Education, submit a nomination for the Boyden Staff Award.