Endowed Chair Details and Application Process

Application Timeline

AME-based and Matched Endowed Chairs

Am I eligible? +

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When and How can I apply? +

• Generally, the call is sent to eligible candidates in December[RR9] .
• What should I include in the application packet? +
  • Application packets should include:
    • A proposal for the work that you wish to accomplish during your term as endowed chair that includes:
      • Your plans for your professional growth and development
      • How you develop other educators
      • Your collaborative approach
      • How you serve as a liaison between your department and the Academy
      • How you promote the values of the AME
      • What the work or activities that the income from the chair would support (see Summary of Activities Supported in Box resources)
      • How you will uphold the UCSF PRIDE values
    • Your current 1-page Educator Portfolio Executive Summary [RR10]
    • Your current Advance CV
• Other Application Tips and Resources +
  • Link to Box resources (e.g., example of the Educator’s Portfolio and DEIA statement (similar to AME Membership Application Resources)?
  • Discuss with your career mentor
  • Consider reaching out to prior/current chair holders[RR11]
• Any questions? Contact Raquel Rodriguez, CFE Director, and/or Ann Poncelet, AME Director.

What happens after I’ve applied?+

• February: applications are reviewed by a Stewardship Review and Search Committee for that chair+
  • In the Fall of the final year of the chairholder’s term, the AME Director and the CFE Director conduct a review of eligible candidates and meet with the MEC’s Department Chair, for MEC’s. Part of this discussion includes recommending the search and review committee chair and members who will be appointed by the Dean of the School of Medicine.

• The stewardship review and search committee adheres to the School of Medicine’s review committee requirements. All committees appointed by the Dean shall uphold the UCSF PRIDE values. All committee members must attest to completing the required UCSF Anti-discrimination in Programs and Activities training. Late March: The committee nominates a new chair holder and sends their recommendation for approval to the SOM Dean
• April:  The appointment decision is announced once the approval process is complete

Once I’m appointed, what happens next?

• Orientation [RR12] of new chair holder+

The new chairholder meets with the AME and CFE directors at the beginning of the term to review:

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  • How funds are managed/can be spent[RR13]
  • Expectations and responsibilities, reporting and reviews
  • Chair holder’s unique role in the Academy
  • Mentorship and growth opportunity/seek mentorship beyond their own department
  • Review committee feedback
• Tell me more about the funding+
  • Summary of Activities Supported document[RR14]
  • Funds are available to new chair holders in July. Annual payouts occur in October via payout into a departmental fund (award under the sole control of the chair holder)
    • The principle of an endowed chair cannot be spent
    • The income of the principal (~ 4.5%) forms the annual payout
    • There are annual operations fees assessed by UCSF (6%) and the Academy ($4000)
    • Remaining funds at the end of each year within the chair term remain available but it is not advisable to bank funds for an extended period
    • At the end of a chair term, any unallocated balance as of July 1 from the prior chair holder rolls over for the new chair holder’s use.
      • Exceptions include funds committed to Innovations Funding projects/approved equivalent or approved stop the clock agreements (discuss with Academy Director)
  • Chair funds are used at the chair holder’s discretion in alignment with the purpose of the chair
  • Chair funds should support activities that advance the incumbent’s professional development as an educator, their creative work within education, and/or advance the professional development of rising educators in the department and School.

• Annual expectations+
  • Submit an annual summary of their endowed chair holder activities as part of the AME annual summary requested of all AME members
  • Attend bi-annual endowed chair meetings, generally in Summer and Fall
  • Engage in collaboration/mentoring of junior faculty
  • Serve as departmental liaisons between the department and the Academy and to meet periodically with their department chairs and with other Academy members in their departments to facilitate Academy support for all educators
  • Committee service: may be asked to serve on an endowed chair stewardship and search committee
• Mid-term Review: when and what’s expected+
• When: In the third year of the five-year term, from March – May, the mid-term review is conducted.
• Purpose: for the chairholder to be able to share with the Academy Director, SOM Vice Dean for Education and Department Chair (for MEC’s) their growth as an educator and accomplishments to date, any challenges, and their focus for the remainder of the term. This is an occasion to receive feedback about how well they are stewarding the chair and to receive recommendations and support/advocacy to optimize their tenure of the chair. It is also an opportunity to open a conversation about the chairholder and how their work can be sustained after the term is completed.

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  • Process:

March: CFE Director requests a one-page report [RR15] [RR16] from the endowed chair holder addressing the following points:

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  • Your growth and career as an educator through holding the chair
  • Your efforts to develop other educators
  • Ways in which you have served as a liaison between the AME and department
  • The work that the chair is currently supporting and what the focus will be during the final two years
  • Plans to spend the remaining funds

April - May: the Academy Director meets with the chairholder to discuss the report, soliciting feedback from the SOM Vice Dean for Education and then meeting with the department chair for input. 

This discussion also includes the following talking points:

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  • Roles, programs or innovations that you would like to continue after the term is completed
  • How funding might be replaced after the term if chair funds are being used for salary support

A summary of their compiled feedback and guidance is provided by the Academy Director to the chairholder.

• Stewardship Review: When and what’s expected+
• When: In the Winter, generally January – March, of the final year of the five-year term, the stewardship review [RR17] [RR18] [RR19] is conducted, marking the end of the MEC or AME EC term.
• Purpose: A stewardship review is required by the chancellor’s office. The review packet includes a stewardship report generated by the chair holder, the original proposal for the chair and the annual summary information over the term of the chair (Academy service and endowed chair holder activities).
• Process:

January: CFE Director requests a 3-5 page report [RR20] [RR21] from the endowed chair holder addressing the following points:

• Describe how holding the chair supported your growth and career as an educator
• Describe how you developed other educators and served as a liaison between the department and the Academy
• Describe the work made possible by the chair funding over the five-year term, including publications or other outcomes of this work
• Describe the impact of the work on the mission of the Academy, the school, and the department

March: The stewardship and search committee reviews the chair holder’s stewardship report and sends their recommendation to the SOM Dean to affirm a successful stewardship.

April:  The SOM Dean’s approval of the successful stewardship is announced once the approval process is complete

• Renewal of Chair Holder Appointment/Chair terms+

Academy-based chairs are limited to a single five-year term. Appointment to most Academy of Medical Educators Matched Endowed Chairs is for one five-year term, in support of fair and equitable use of resources. In special circumstances (e.g. few eligible candidates), the department chair and the Academy Director may agree to allowing two terms with reconsideration at each subsequent search cycle. If available, a second term requires a competitive formal search. Terms are not required to be completed consecutively. Otherwise-eligible candidates who have already successfully completed two terms may apply if there is no other eligible Academy member for the specific matched endowed chair. In this case, the department chair and Academy director must submit an “exceptional justification request” for approval by the SOM dean.

Regardless of appointment date, terms are normalized to begin on July 1 after the appointment and end five years later on June 30.

What if I need to take a leave?+

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  • The Academy is committed to support members who take a leave of absence or temporarily move to part time (<50% time) for 6 months to 1 year for professional, personal or family needs. Chair holders who to a planned or unexpected leave, should connect with the Academy Director to learn more about the Academy’s guidelines.