Faculty Development Workshop Guidelines

The CFE aims for high quality, engaging workshops, in accordance with the following principles:

1. Evidence-based/grounded in literature: Make sure you review relevant literature and base the content of the workshop on the latest literature, indicating when uncertainty exists. Identify a few (up to 10) key articles for participants who want to gain more background knowledge on the topic. In selecting articles for participants, focus on easily accessible papers (through the UCSF library), avoid redundancy and aim to include the most relevant and recent literature.
2. SMART learning objectives:
   • Phrase learning objectives from the perspective of participants: "At the end of this workshop, the participant will be able to..." For a reference to learn more about the difference between learning goals (what faculty developers aim to do with a session) vs leaning objectives (what learners will be able to do) see https://www.ncbi.nlm.nih.gov/pmc/articles/PMC5944406  
   • Make the learning objectives SMART: Specific, Measurable, Attainable, Relevant and Time-bound
   • Focus on skill building: make sure they address skills, not just knowledge. See guidelines for writing learning objectives for specific tips.
3. Active engagement of participants in small group discussions and exercises: The majority of time during a workshop should be dedicated to educational strategies with active engagement. Match these to the learning objectives, e.g. for skill-based learning objectives give participants an opportunity to practice the skills.
4. Integrated principles of anti-oppressive education: The CFE has an equity checklist for use during the development. In particular consider the following: 
   • Acknowledge the ways in which systemic racism and oppression impact education and our learning environments and what can be done to mitigate this, see page 19-20 of the UCSF Antiracism and Race Literacy toolkit for details.
   • Review the content of your materials: what perspectives are represented? Are people with different identities (races, ethnicity, gender, etc) represented? Are there any inadvertent stereotypes being perpetuated? Are you discussing (health) equity? Pages 25-35 of the toolkit provide in-depth information and examples. 
   • Encourage/incorporate diverse perspectives: During the workshop, keep track of who dominates the conversation and make space for diverse perspectives and voices. Aim for diverse representation among your facilitator group to increase the psychological safety for all.
   • Promote self-reflection: Encourage workshop participants to reflect on one's own biases, assumptions, and privileges and identifying ways to create a more inclusive and equitable learning environment and provide further resources for learning 
5. Comply with accessibility standards: Make sure that all instructional materials and digital content are accessible to individuals with disabilities - use the accessibility checker in word, powerpoint, adobe etc. to detect any issues. The CFE Faculty Development Coordinator will verify accessibility, but please create materials with accessibility standards in mind. Resources can be found on https://it.ucsf.edu/digital-accessibility-compliance-project 
6. Attribution and acknowledgements: We ask you to ensure all contributions are acknowledged. If you adapt or build on materials others created, make sure to ask for permission and include their names in acknowledgments. Workshop slides should always acknowledge the creators in addition to the presenters.
7. Regular evaluation and updating: use feedback from participants and regular review of the literature to update your workshop materials, at least once a year.

Please use the UCSF CFE Faculty Development Workshop template to create your lesson plan, and the powerpoint template provided by the CFE Faculty Development Coordinator to create slides.

NOTE ON COPYRIGHT AND MATERIAL (RE)USE: We ask you to choose a non-commercial Creative Commons license for your slides and other workshop materials. Participants will have access to the slides in pdf form only, to obtain a copy of the powerpoint they will have to contact faculty developers or the CFE. If you pick the share alike license, CFE faculty development staff will assume we can share original materials with others. If you pick a no-derivatives license, CFE staff will always contact the faculty developers before sharing. If neither one of these licenses are acceptable to you, please contact the CFE. Please remember that you yourself should abide by copyright rules so if you are using/adapting materials created by others, make sure you review the copyright restrictions and always acknowledge original creators. This is particularly important if you use images/cartoons - they should not be included in any of the sharable materials unless there are no copyright restrictions.  You can select "creative common rights" under tools/usage rights when you do a google search for images to find ones without copyright restrictions. For photos, consider using images from the UCSF photo library. Images from scientific publications available through the UCSF library are generally fine to include, but do not fall under the creative commons license. CFE staff will add a disclaimer to this end to all materials containing such images.