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Medical Education
Medical Student Education

Bridges Curriculum Foundations 1 Policy on Assessment Absence and Rescheduling

Purpose

To specify the expectations and requirements for rescheduling Bridges Curriculum Foundations 1 assessments, including written, online, laboratory, and oral examinations, and direct patient care skills assessments.

Overview

The Foundations 1 (F1) phase of the Bridges Curriculum evaluates student competency and progress through a range of assessments, a number of which involve complex logistics for faculty, staff, and facilities. This policy takes into account:

  1. The desire to provide flexibility for students with personal exigent life events (e.g., religious observance, family obligations, professional commitment) that coincide with scheduled Foundational Science assessments.
  2. Consideration of students' need for assessment preparation.
  3. The availability of faculty, staff, and facilities for complex assessments.
  4. The importance of maintenance of assessment security.

Principles

  1. The policy should include provisions and procedures for predictable and unpredictable events affecting assessment scheduling.
  2. To prevent a student from having to prepare for an assessment while also engaging fully in ongoing curriculum activities, rescheduled assessments that require intense preparation should be scheduled at a time that does not overlap with ongoing curriculum activities.
  3. Students are accountable for:
    1. Completing all required assessments.
    2. Accurately managing their schedules.
    3. Monitoring their on-time attendance.
    4. Communicating professionally in advance about the need to reschedule an assessment.

Policy

  1. Students may request the rescheduling of a Foundational Science block assessment for exigent non-emergency reasons.
  2. Other types of assessments (e.g., those in the CMC or ARCH element) are not eligible for rescheduling requests due to the logistical complexity of these assessments.
  3. A student who is unable to undertake an assessment because of an unforeseen illness or personal/family issues must notify the relevant faculty director and staff member, preferably before the assessment begins and within 24 hours after the scheduled exam start time.
  4. A student with a pattern of recurrent assessment rescheduling will be counseled by a faculty member or dean and may receive a Professionalism/Physicianship evaluation.

Procedures

  1. To request the rescheduling of Foundational Science block assessment, students should submit an assessment rescheduling request form as early as possible and at least three weeks in advance of the assessment.
    1. Requests for assessment rescheduling will be reviewed by an Assessment Rescheduling Request Committee. This committee will be comprised of: Manager, FS blocks; F1 chair; Element director for the request.
  2. Requests for rescheduling of laboratory exams must be approved by the organizer of the laboratory exam, in addition to the Assessment Rescheduling Request Committee.
  3. The date at which a rescheduled assessment takes place will be determined by the element director. Some assessments cannot be completed early, before the date scheduled for the rest of the class.
  4. Laboratory exams that are rescheduled for non-emergency reasons must occur within the day of the originally scheduled laboratory exam whenever possible, though the timing and format of the exam are to be determined by the organizer of the laboratory exam.
  5. Rescheduling of some assessments (e.g., clinical skills assessments) may incur a financial cost to the student.
  6. To notify the School of an absence from a scheduled assessment due to illness or personal/family emergency, a student should email the relevant faculty director and staff member as possible, using the contact information available here.

Policy Approval

UCSF School of Medicine Bridges Integration Team on July 20, 2016

Next Review Date: July 1, 2019

Accountable Dean or Director

Associate Dean for Assessment

Related Policies

  1. UCSF Bridges Curriculum Foundations 1 Policy on Attendance and Participation
  2. UCSF Physicianship

 

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