Meeting Optimization Program (MOP)
"I've learned to be thoughtful about meeting preparation: provide relevant materials (but limit the quantity), delegate tasks and pre-work, and be clear about goals and who needs to be at the meeting and why."
The goal of the Meeting Optimization Program (MOP) is to ignite a movement to establish a culture of transformative meetings at UCSF by offering tailored workshops for groups of people who would like to learn to lead and participate in meetings more effectively, thereby change our meeting culture from transactional to transformational.
By attending the MOP workshop, participants will have the tools to:
- Transform a meeting into a highly productive use of people's time
- Use meetings as transformational events that will:
- Cement and enhance relationships
- Create new solutions to complex problems
- Create a shared commitment to getting work done
- Create an interactive meeting environment where all voices can be heard
As a result of an idea sparked at the 2014 School of Medicine Leadership Retreat, a workgroup was formed to look at how the school could enhance its culture of leadership. The workgroup identified an improved meeting culture as a way for each of us to use our personal and positional power to make an institutional difference. If all meetings were led effectively and all meeting attendees were engaged and participated fully, we would succeed in developing and exerting leadership skills to help move the organization forward.
How to Find a Workshop
- CDC Facilitation Tip Sheet
- Effective Meeting Checklist
- Harnessing Who’s in the Room: Creating and Facilitating Productive Meetings - Agenda and Updates for Zoom
- Meeting Facilitation - Strategies and Phrasing
- Meeting Optimization Program: A “Workshop in a Box” to Create Meetings That Are Transformational Tools for Institutional Change (MedEdPORTAL) - Appendices includes downloadable resources
- Sample Agenda for the Facilitation Workshop
- sample agenda (original MOP workshop)
- Setting Meeting Ground Rules
- Stealth Meeting Facilitation from the Rank and File (Harvard Business Review)
- UCSF Meeting Facilitation Tip Sheet