- Advising & Career Development
- MedStudent Portal
- How Do I?
- Get Funding for Conference Expenses
- Get Funding for a Student Event
- Reserve a Room for a Student Event
- Get a Letter of Good Standing
- Get Excused from Jury Duty
- Get a Copy of my Student Record
- Make a Change to my Clinical Schedule
- Sign up for First- or Second-Year Electives
- Asked to be Excused from Class/Clerkship
- Get Assistance with a Needle Stick Injury
- Get or Reset an APeX Account?
- Complete APeX Training?
- Request a Grade Change
Undergraduate Medical Education
Medical Student Services
Located in the Medical Student Lounge (S-245), our staff provides a wide range of services for students in the School of Medicine and can answer most school-related questions. If for some reason we aren't able to help you, we will be happy to put you in touch with someone who can.
Medical Student Services maintains the academic record of each medical student. If you would like a copy of your official academic record, please contact UME Student Records Analyst Sheila Quimpo.
UME staff advisors are available on a drop-in basis and by appointment. Students should also communicate regularly with their Advisory College Mentor, and network with Career Advisors to learn more about careers in different specialty areas. Learn more about your advising resources here.
Medical Student Services coordinates all major medical student events including: Orientation, White Coat Ceremony, Essential Core Teaching Awards, End of MS1 and Essential Core, AOA Visiting Professor Lecture, Match Day, Convocation, and Graduation.
We can help you plan your own student-organized events as well, including making a classroom reservation and requesting assistance from ETS and Facilities Management. Contact Frances Harvey for information.
Complete the required forms (downloadable here) and submit them to the Forms Box in S-245. Please be aware the standard processing time for forms is 5-7 business days. We appreciate your submitting your forms well in advance of any posted deadlines. You will be contacted when your forms have been approved.
Funding for Conference Travel
Students giving a presentation at a conference are eligible to apply for a one-time travel award of up to $500.00. Pre-approval is required at least one month prior to travel. Learn more about conference and submit your online application here or contact Amineh Helalian.
Funding for Student Events
The Associated Students - UCSF (ASUCSF) provides funding for student Registered Clubs & Organizations (RCOs). Types of events funded by ASUCSF include: organizational meetings, membership recruitment and orientation events, student RCO-initiated wellness programs, and social activities that are be open, accessible, and of interest to UCSF students from multiple disciplines. Click here for more information.
Non-RCO groups may request funding from the Associated Students of the School of Medicine (ASSM).
If your event has been approved for funding through ASSM, AMSA, LMSA, SNMA, BSHA, or APAMSA, Medical Student Services will process your reimbursement request. Submit all original receipts along with a Request Reimbursement Form to Frances Harvey in S-245.
If you are called for jury duty in the City and County of San Francisco, follow these instructions to be excused from service for one year:
Letters of Good Standing
Contact Frances Harvey. Please be aware the standard processing time is 5-7 business days. We appreciate your submitting your requests well in advance of any deadlines. You will be contacted when your letter is ready.
Letter of Recommendation from the Dean
Complete the required forms (downloadable here) and submit them - along with additional required documents to the Forms Box in S-245. Please be aware the standard processing time for Letters of Recommendation is 2-3 weeks. We appreciate your submitting your forms well in advance of any posted deadlines.
Licensing (MD verification only)
Contact Frances Harvey. Please be aware the standard processing time is 10 business days. We appreciate your submitting your requests well in advance of any deadlines.
Scholarships and Fellowships
Medical Student Services sends announcements with scholarship and fellowship opportunities for medical students via the UME Class iRocket courses and on the Med Student Portal Blog.
One on one tutoring is available to students MS1s and MS2s free of charge. If you would like to request a tutor, OR you are an advanced medical student who would like to work as a tutor, contact your UME advisor (MS1: Cha Viloria, MS2: Heather Peng)