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Job Openings in Medical Education

Staff Positions

Faculty Director, Career Advising Program

To Apply:

  1. Please send your CV and a brief one-page letter summarizing your interest, qualifications, and experience to DoQuyen Tran-Taylor (doquyen.tran-taylor@ucsf.edu) by Friday, February 16, 2018. For inquiries about the position, please contact Lee Jones (lee.jones@ucsf.edu), Associate Dean for Students.
  2. Plan for an in-person interview in March, 2018.
  3. Expect to be notified of a decision in April, 2018.

JOB OVERVIEW

The UCSF SOM’s Career Advising Program is a 4-year program that spans from matriculation through graduation. The program includes a career exploration curriculum, counseling services, specialty and program data, and faculty career advisors.

Reporting to the Associate Dean for Students, the Faculty Director is a 0.4 FTE position responsible for developing and implementing curricular, career exploration services, and advising activities across the medical school curriculum. As a central member of the Student Experience Team (SET), the Faculty Director would work closely with SET staff, faculty advisors, and other key stakeholders to design, implement and manage the Career Advising Program.

SET is part of the Admissions and Student Experience Team (AsSET), which is responsible for attracting, selecting, matriculating, and supporting every medical student on their path to successful development into the 21st Century Physician. This team works to align UCSF’s learning environments with our values and promises to promote the formation of each student’s professional identity by creating a safe and supportive community that allows for exploration of personal and professional interests.

As a part of AsSET, the Student Experience Team (SET) ensures that systems are in place:

  • To cultivate a sense of belonging and being known for every student through mentoring, advising, community-building programs and organizational support for all students, whole classes, and subpopulations across classes.
  • To provide enhanced support services for student wellbeing, UIM students, including first generation students, students from socioeconomically or educationally disadvantaged backgrounds, and students with disabilities.
  • To provide the resources, structures, and support necessary for students to transform into the 21st Century Physician.

Specific position responsiblities include:

  • Review current offerings and career advising programs and recommend improvements.
  • Evaluation and adoption of best practices in career development and match advising.
  • The life-cycle of curriculum development from a needs assessment of career development and match advising to development and implementation, evaluation and revision.
  • Develops and oversees the specialty advisor program.
  • Provides faculty mentoring and support for coaches and career advisors.
  • Collaborates with faculty and staff in various clinical departments to develop and implement curricular and advising activities.
  • Engages in direct teaching, mentoring,  and advising of students across the Bridges curriculum.
  • Sits on all appropriate UC Committees that discuss curriculum to promote inclusion of Career Development and Match Advising within the curriculum, such as Student Experience Advisory Board, Career Launch Operations Committee, and ARCH Weeks Committee.
  • Engages in continuous quality improvement processes and data analyses that provide guidance for short and long-term programmatic goals and result in the achievement of measurable outcomes.
  • Prepares reports for UCSF senior officials and for regional and national agencies,  including data used for statewide and national comparisons of medical schools, i.e. AAMC.
  • Maintains robust scholarly activities including publications in peer-reviewed journals, poster and oral presentations at regional and national meetings regarding a broad scope of topics related to medical student Career Development and Match Advising.
  • Provides oversight and contributes to the development of web-based tools for students to utilize.
  • Assumes other responsibilities at the request of the Associate Dean for Students.

Qualifications:

  • MD degree required.
  • Evidence of a minimum of 5 years of experience with teaching and/or advising medical students, including experience with curriculum development.
  • Excellent oral and written communication skills,  including demonstrated strong interpersonal skills advising students on complex and confidential matters.
  • Displays demonstrable experience in being able to work independently and collaboratively with others.
  • Demonstrates evidence of prioritizing tasks, multi-tasking and strong organization skills.
  • Shows evidence of a commitment to mentoring and developing students, faculty and staff.
  • Some leadership experience in an academic environment.

Foundations 2 Advisor

To Apply: View details Reference ID 48598BR

JOB OVERVIEW

Using skills as a seasoned, experienced Student Services professional, the Foundations Advisor provides the full range of student services within an organization such as an academic department, school, or college. Independently advises students and resolves student services-related issues on the full range of academic issues inherent within the organization. Advises faculty and management on a variety of student issues. Works with the department's / school's / college's management to recommend changes to policies, practices, and procedures. Guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, OR by the chair / dean and faculty of the department / school / college. May administer funds for student programs. The Foundations Advisor guides students through the second phase of the Bridges medical curriculum, Foundations 2, coordinates the clerkship scheduling process, and oversees programs and services that support student wellness throughout medical school. The Foundations Advisor serves as a guide for students, helping them successfully navigate through Foundations 2. The Advisor works with key stakeholders both inside and outside the School of Medicine to organize and facilitate the annual process of scheduling students in Foundation 2 clerkships. This position will also provide individual academic advising to students and manage the programs and services that support students through their Step 1 and Step 2 Board Exams. The Foundations Advisor will work closely with a faculty lead to coordinate a wellness program for medical students across the entire curriculum.
 

ADMISSIONS AND STUDENT EXPERIENCE TEAM

The Admissions and Student Experience Team (AsSET) are responsible for attracting, selecting, matriculating, and supporting every medical student on her or his path to successful development into the 21st Century UCSF Physician. This team works to align UCSF’s learning environments with our values and promises to promote every student’s professional identity formation through building community and cultivating success for all.

As a part of AsSET, the Student Experience Team (SET) ensures that systems are in place:
• To cultivate a sense of belonging and being known for every student through mentoring, advising, community-building programs and organizational support for all students, whole classes, and subpopulations across classes
• To provide enhanced support services for student wellbeing, UIM students, first generation students, students from socioeconomically or educationally disadvantaged backgrounds, and students with disabilities
• To provide the resources, structures, and support necessary for students to transform into the 21st Century UCSF Physician.

SET ensures that every student’s experience with those systems is outstanding and works to cultivate ideal professional identity formation as students develop competence in the knowledge, skills, attitudes, values and attributes needed by the 21st Century UCSF Physician.

Health Professions Education Specialist II 

To Apply: View details Reference ID 48408BR

JOB OVERVIEW

The primary function the Executive Assistant and Operations Manager involves providing administrative oversight for the Associate Dean for Students, including the coordination of communications and pertinent data among AsSET. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Associate Dean for Students on matters of significance. 

Beyond supporting the Associate Dean for Curriculum, this full-time position will contribute project, operational and financial management skills essential to the running of this complex unit of the SOM Dean’s Office. This professional applies acquired job skills, policies, and procedures to complete substantive assignments, projects, and tasks of moderate scope and complexity and exercises judgment within defined guidelines and practices to determine appropriate action. An essential member of the MSE team, the Executive Assistant and Operations Manager applies acquired skills and process and policy knowledge to support medical education deans and directors, faculty, staff, and students. The individual coordinates medical education program operations including scheduling, monitoring databases, tracking, accreditation, and compliance. 

MEDICAL STUDENT EDUCATION 
Medical Student Education (MSE) collaborates with diverse stakeholders to lead UCSF’s MD Programs by promoting innovation and excellence among all medical students, faculty, and staff. Together we shape the future of patient care, research, education, and public service to improve health for all. As a part of MSE, the Admissions and Student Experience Team (AsSET) supports outstanding, coherent, and integrated experiences from application to matriculation through graduation. 
 

Accreditation Manager 

To Apply: View details Reference ID 48192BR

JOB OVERVIEW

The Accreditation Manager reports to the Director of Graduate Medical Education and serves as a key member of the School of Medicine Dean’s Office and Office of Graduate Medical Education (OGME). The Accreditation Manager manages operations related to accreditation of the sponsoring institution (UCSF School of Medicine) and its approximately 90 Accreditation Council of Graduate Medical Education (ACGME) accredited and American Board of Medical Specialties (ABMS) accredited residency and fellowship programs. The Manager plays a key role in designing, implementing, and maintaining systems for ensuring the full and continued accreditation of the sponsoring institution and ACGME/ABMS-accredited residency and clinical fellowship programs; serves as a liaison and consultant to departments and programs with regard to interpretation and execution of accreditation requirements and processes; manages systems for monitoring and tracking institutional and program policies, curriculum, duty hours, affiliation agreements, program letters of agreement, trainees, etc.; coordinates program reviews, ACGME site visits, and institutional reviews; produces program review reports and institutional review document; manages the Graduate Medical Education Committee (GMEC); and monitors and tracks accreditation documents and correspondence between the ACGME, GMEC, ABMS, and Designated Institutional Official (DIO). The individual monitors and tracks the accreditation activities of the sponsoring institution and programs to ensure strict compliance with the ACGME Institutional Requirements, Common Program Requirements, and program-specific Review Committee (RC) Program Requirements. The Accreditation Manager analyzes and presents complex program and institutional data for continuous quality improvement of programs and the institution. 

The Accreditation Manager position requires a high level of independence and outstanding communication skills, and the work is primarily self-directed and initiated. Performance is evaluated on the ability to meet goals and objectives within a multitude of tight deadlines. Ability to cultivate and maintain relationships with program administrators, program directors, and other colleagues both internal and external to UCSF is key to success in this position. The individual is expected to establish and monitor internal controls and work plans to ensure that quality outcomes are achieved on time, and that areas of deficiency and concern are remedied immediately. The work is complex and requires analytical and problem-solving skills and a keen attention to detail. This position independently formulates innovative solutions and requires the ability to make sound decisions and recommendations quickly in a complex, politically charged environment. 

The School of Medicine's Office of Graduate Medical Education
The School of Medicine’s Office of Graduate Medical Education (OGME) is responsible for the oversight, coordination, and general management of more than 175 ACGME/ABMS and non-ACGME residency and fellowship programs. OGME disseminates and implements Accreditation Council for Graduate Medical Education (ACGME) policies, guidelines, and compliance measures; ensures compliance with California Medical Board licensure and Homeland Security visa regulations; coordinates the National Residency Matching Program (NRMP); manages appointments and credentialing for all UCSF trainees as well as all short-term rotating housestaff and visiting scholars; interprets and applies state and federal laws and regulations; reconciles and manages GME managed funds used for trainee salaries and benefits; manages non-health benefits for residents and fellows; negotiates affiliate hospital contracts; and works closely with university entities and affiliated institutions to develop and assure the quality of the university’s educational curriculum.