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Job Openings in Medical Education

Staff Positions

Operations and Special Project Manager

Unit: Student Experience Team

Reporting to the Executive Director of AsSET (Admissions and Student Experience Team), the Operations and Special Project Manager will contribute project, operational and financial management skills essential to the running of this complex unit of the SOM Dean’s Office. This professional applies acquired job skills, policies, and procedures to complete substantive assignments, projects, and tasks that enable key programs such as the visiting medical students and peer tutoring programs. An essential member of the MSE team, the Operations and Special Project manager applies acquired skills and process and policy knowledge to support medical education deans and directors, faculty, and students. The individual coordinates medical education program operations including scheduling, monitoring databases, tracking, accreditation, and compliance.

Required Qualifications

• BA/BS degree with a major in a related field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
• Demonstrated competency with MS Word, Excel, PowerPoint and database management
• Basic accounting experience
• Impeccable professional written and verbal communication skills including extraordinary discretion and tact are required to effectively interact with faculty, staff, students, and public
• Ability to work with limited supervision and show outstanding judgment when working with confidential student and other matters
• Ability to work independently to meet required deadlines
• Demonstrated reliability and attendance
• Ability to follow through and complete verbal and written protocols/directions
• Project management skills
• Demonstrated adaptive expertise
• Demonstrated excellence in multitasking and prioritizing
• Demonstrated resourcefulness in seeking information related to processes and projects from individuals and written information within and outside UCSF  


Read more at HR careers website- Search for Req 45463BR

Interview Coordinator

Unit: Admissions, Student Experience Team

The main purpose of the Admissions Office Interview Coordinator position is to schedule approximately 500-520 medical school applicants for interview appointments during each admissions cycle, with over 100+ members of the Admissions Interview Committee. Each applicant is scheduled for two interviews; therefore, the interview coordinator schedules over 1,000 interviews each cycle. The admissions cycle extends over a period of several months, beginning in late June and lasting through May; interviews during each application admissions cycle are scheduled by the interview coordinator from August through March.

In the spring and summer, the Interview Coordinator works closely with the Student Experience Team to coordinate pre-orientation and orientation activities.

Required Qualifications                

  • BA/BS degree with a major in a related field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
  • Excellent demonstrated and verifiable interpersonal, organizational, verbal and written communication skills
  • Demonstrated and proven ability to work well under extreme pressure and remain pleasant and calm in stressful situations
  • Ability to maintain confidentiality of the admissions process/records
  • Ability to establish rapport with professionals and students easily
  • Ability to work independently but willing to accept constructive suggestions from senior staff

Read more at HR careers website- Search for Req 45166BR

Accreditation Manager

Unit: Office of Graduate Medical Education

The Accreditation Manager reports to the Director of Graduate Medical Education (GME) and serves as a key member of the School of Medicine Dean’s Office and OGME. The Accreditation Manager manages operations related to accreditation of the sponsoring institution (UCSF School of Medicine) and its approximately 90 ACGME-accredited and ABMS-accredited residency and fellowship programs.

Required Qualifications

  • BA/BS with a major in a related field and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
  • Advanced competency in a paperless computer environment and understanding of data integrity standards (MS Office Suite, Adobe Professional, document scanning/storage, web-based applications and tools, etc.)
  • Must exhibit organizational acumen, have the ability to maintain confidentiality, and have strong verbal and written communication skills
  • Ability to conceptualize and formulate practical solutions to programmatic issues
  • Ability to manage several projects simultaneously and meet deadlines
  • Demonstrated ability to perform complex qualitative and quantitative analysis
  • Demonstrated experience with writing, interpreting, and implementing regulatory and/or accreditation policy and requirements

Read more at HR careers website- Search for Req 45206BR

Communications, Events, Diversity, and Patient Safety and Quality Analyst

Unit: Office of Graduate Medical Education

The incumbent is responsible for managing GME-sponsored conferences and meetings; all communications on behalf of OGME to the programs, departments, trainees, etc; quarterly newsletters and other special publications; and the GME website. In addition, the Analyst is the main analyst support to two GME faculty directors, Director of Diversity and the Director of Patient Safety and Quality. The Analyst manages the Housestaff Quality and Safety Incentive Program and the Patient Care Fund. In addition, he/she coordinates GME participating in UCSF and national diversity events and also manages the Visiting Elective Scholarship Program.

Required Qualifications

  • BA/BS degree with a major in a related field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
  • Minimum three years of administrative experience or an equivalent combination of education and experience
  • Demonstrated proficiency in Microsoft Office Suite (including Word, Excel, Access, and PowerPoint) and Microsoft Outlook
  • Outstanding written and verbal communications skills and exceptional customer service abilities
  • Meeting and event planning experience
  • Ability to manage difficult people, challenging situations, and changing/competing priorities
  • Highly developed organizational skills
  • Ability to conceptualize and formulate practical solutions to highly complex administrative issues
  • Demonstrated ability with complex data management and analysis
  • Ability to manage several projects simultaneously and meet posted deadlines
  • Ability to maintain confidentiality
  • Must be able to work beyond normal business hours for special events

Read more at HR careers website- Search for Req 45196BR

Simulated Learning Centers Lab Assistant

Department: Kanbar and Anatomy Learning Centers

The Kanbar Center serves all five health professional schools at UCSF and provides learning opportunities across the continuum of health professions education.We support UCSF's educational mission of teaching, learning, and assessment through simulation recreating routine and complex situations, thereby improving patient care and safety.

Under the direction of the Kanbar Center Operations Director and the Anatomy Learning Center lab Manager, the Simulated Learning Centers Lab Assistant will assist in the coordination and support of educational activities, and the daily operations and maintenance work in the Simulated Learning Centers at the Kanbar Simulation Center and the Anatomy Learning Center.

This position will work 20 hours per week and the work schedule will include Saturday and Sunday work days to support after-hours and weekend courses and operations support and maintenance in Simulated Learning Centers.

Required Qualifications    

• High School graduation and three years of laboratory experience, or two years of college, including courses in the natural, physical or social sciences and two years of laboratory experience; or an equivalent combination of education/experience
• High level of anatomical knowledge
• Dissection skills for identifying, producing, labeling and keying dissected specimens
• Experience in human anatomy, physiology, medicine and the healthcare setting

Read more at HR careers website- Search for Req 44491BR

Administrative and Process Analyst

Unit: Graduate Medical Education

The Analyst II, Graduate Medical Education (GME), provides high-level analytical and procedural financial support services to the GME Finance Manager and Director of Graduate Medical Education; executive support to the Director of Graduate Medical Education; and high-level procedural support to the Education Technology Manager. Finance-related responsibilities include complex analyses of financial data gathered and compiled from multiple funding sources; participation in the management of GME financial resources, including the Blumberg Loan fund; and maintenance and dissemination of financial reports and billing documentation. The individual will also support the Director of GME through providing administrative support and also management and/or participation in special projects. Lastly, the individual will work closely with the Education Technology manager in providing E*Value support to the program coordinators and program directors by triaging E*Value help desk requests and providing consultative resources.

Required Qualifications    

• BA/BS degree with a major in a related field and two or more years of experience in administrative analysis and/or finance; or an equivalent combination of education and experience
• PC and Mac proficiency
• Advanced knowledge of and proficiency with MS Office Suite, including Word, Excel, Outlook, and PowerPoint
• Highly organized and advanced ability to prioritize projects to meet the demands and deadlines of a fast-paced and dynamic work environment
• Outstanding written and oral communication skills
• Demonstrated ability to maintain confidentiality
• Well-developed ability to identify, gather, and convey information and different perspective accurately, appropriately, and on a timely basis

Read more at HR careers website- Search for Req 44434BR

Faculty Positions

Inquiry and Evaluation Director, PRIME-US

Position: Inquiry and Evaluation Director, Program in Medical Education for the Urban Underserved (PRIME-US)

Effort: 20%

Description: Assistant or Associate Professor with a demonstrated commitment to caring for underserved populations and experience working with medical students from diverse backgrounds. Candidates must have demonstrated experience in the following three areas: curriculum development; teaching and mentorship; and program evaluation. Candidates must also have strong communication and organization skills.

Position Start Date: July 1, 2016

The School of Medicine invites faculty at the Assistant or Associate Professor level to apply for a new position as the Inquiry and Evaluation Director of Program in Medical Education for the Urban Underserved (PRIME-US). PRIME-US is a five-year longitudinal track for medical students at the UCSF School of Medicine and the UCB-UCSF Joint Medical Program who are dedicated to working with urban underserved communities. The goal of PRIME-US is to prepare participating students for future leadership careers as clinicians, educators, researchers, and health advocates for underserved communities.

The Inquiry and Evaluation Director will work directly with the PRIME-US leadership team (Program Director, Administrative Director, Admissions and Outreach Director, JMP Site Director). The PRIME-US leadership team will support the Inquiry and Evaluation Director in fulfilling job responsibilities that include:

  • Contribute to the design of a PRIME-US inquiry-based curriculum and related project mentorship for first- and second-year PRIME students.
    For more information on UCSF's Bridges Curriculum inquiry initiative see: http://meded.ucsf.edu/bridges/inquiry-developing-habit-mind.
  • Design and implement the month-long fourth-year PRIME-US Capstone course. This course focuses on inquiry, community engagement and leadership.
  • Develop and implement a comprehensive evaluation plan for PRIME-US.

The Inquiry and Evaluation Director will report to the PRIME-US Program Director, serve on PRIME-US Oversight Committee, and collaborate with UCSF School of Medicine leadership.

Required qualifications include:

  • A demonstrated commitment to caring for underserved populations
  • Experience working with learners from diverse backgrounds
  • Experience in curriculum development, teaching, and mentorship
  • Experience in program evaluation
  • Strong communication and organization skills

Preferred qualifications include:

  • Demonstrated program management skills
  • Formal training in program and/or project management
  • Experience with data analysis and statistical software
  • Direct experience with building and sustaining academic-community partnerships

Medical Education is committed to diversity, equity, and inclusion. The educational community is committed to recruiting faculty that come from underrepresented racial and ethnic groups in medicine and to increasing opportunities for junior faculty to develop their educator leadership skills.