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Medical Education
Educational Evaluations

Evaluations Release Policy

Purpose
To specify the policy on release of evaluations to educators.

Overview
Evaluations completed by students about educators, courses, and programs should withhold students’ names from evaluations they complete. The withholding of student names ensures that concerns over the power differential and the potential for reprisal are minimized.

Principles
1. Follow sound and rigorous evaluation principles and methods.

2. Be compliant with the accreditation standards on evaluation set forth by the Liaison Committee on Medical Education (LCME).

3. Be compliant with the policies set forth by the UCSF campus and Federal Family Educational Rights and Privacy Act (FERPA) on disclosure of information from student records.

4. Be balanced to provide the School of Medicine with the important information needed to guide curricular decision making that:

a. Meets the needs for continuous quality improvement of the curriculum.

b. Provides in-depth, dynamic data on the initial implementation phase of the curriculum.

5. Be respectful of student time and avoid student evaluation overload.

6. Meet institutional needs, such as course director decision-making and teaching faculty promotion and tenure requirements.

Policy
Clinical educators can view evaluations about them regardless of the number of evaluations completed; however, they will be required to complete a reciprocal evaluation on the student before their teaching evaluation is available for viewing, which is known as the reciprocity rule. In addition to fulfilling the reciprocity rule, there is a delay (number of days changes each year) before the newly submitted evaluations become available to the educator. Although student names are withheld on evaluations completed by students, in the preceptor-student relationships which are one-on-one,  preceptors will usually know who the student evaluator is even though student names are not on the completed  evaluation.

Policy Approval
UCSF School of Medicine, Bridges Integration Team
May 2016

Distribution and Notification via Bridges Evaluations Working Group Report
UCSF School of Medicine, Bridges Integration Team
UCSF School of Medicine, Bridges Design Team
UCSF School of Medicine, Course and Element directors